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Service & Committees › Secretary

Secretary

Status
Filled

Current Servant
Hilde W.

Term Ends
January 2027

Contact
dist10secretary@area72aa.org

At a glance

  • Sobriety: 2+ years suggested
  • Time: Lots
  • Reimbursement: No
  • Skills: Note-taking, clear writing, Google Docs, deadlines
  • Meets: —
  • Category: Trusted servant
  • Reports to: DCM

What you'd actually do

  • Communications with district and area using designated email: dist10secretary@area72aa.org. 
  • Taking minutes at district business meetings: Minutes include, at minimum, trusted servant  reports, old and new business; changes in trusted servants; district events; and the discussions  and voting outcomes of motions.  
  • Circulating minutes for final approval: The Secretary will send out the minutes to all trusted  servants no later than 2 weeks after the district meeting per Motion 98.3 allowing trusted servants  the opportunity to review and request changes prior to final approval at the next business meeting.  
  • Storing minutes: The Secretary will store minutes using safe and easily accessible technology (e.g.,  Google docs/drive) and provide them to the District Archivist at year’s end.  
  • Bank communications/accounts: Prepare truncated minutes that document names – first and last -  of new trusted servants voted in to positions becoming signatories to our bank accounts; provide  said copies to the new signatories, who in turn provide them to the bank.  
  • Back-up for Registrar: The secretary assumes the Registrar’s duties for periods during which there  is no elected Registrar.  
  • Training: Attend Area workshops for Registrar, Secretary and Technology as feasible. 
  • Budget: This position has a line-item annual budget for reasonable expenses. See Trusted Servant  Reimbursement Policy (Appendix C) for reimbursement clarification.